Grant Status Report

Monitoring Financial Status:

Each month the Research Center publishes and distributes Digital Financial Reports to all Managers and Lead Study Coordinators and, through them, to Principal Investigators.

Digital Financial Reports display all the Studies in the particular Research Program or Clinical Area. Reports are available which aggregate by Study Area, Coordinator, Investigator, or Individual Study, and provide essential Gain and Loss data cumulatively as well as, in the case of commercially sponsored studies, estimates of earnings still receivable based on actually completed study visits.

Data are displayed as follows, left to right, across the report (which is too wide to print and thus is in two rows here):

Prog ID:	Stands for the clinical medicine or research area in question.
Project ID:	Specific six digit cost center.
Study Name:	Title of study (Funding, Name of Protocol, CRC #).
Blank:	Filled in with “SM” when study research procedures and receipts are mapped out in Study Manager.
Principal Investigator:	Physician or Scientist directing the project.
Budget:	Total approved expenditure budget.
Cumulative Expenses:	Actual cumulative expenses total since inception.
Budget Balance:	Amount left in budget after cumulative expenses subtracted.
Total Exp This Month:	Total study expenses for current month only (in this case “November – 08”).

Earned Revenue: Based on Calculation of Receipts, unpaid Study Manager™ Visits, and Outstanding Invoiceable items to date.
Cash Payments Received: Cumulative total of receipts in cash booked, from inception to current month.
A/R Balances: Cumulative difference between total receipts and total expenses to date.
Earnings Less Expenses: Amount left over from projected earnings after all current expenses paid.
Received Not Yet Posted: Checks that have come in since end of current month (pending new $$).
Cash Received this Month: Total receipts for report month.
Screen Fails: Patient statistic of patients seen who did not pass enrollment criteria.
Actual Enrollments: All persons who are or were actually enrolled in the study since inception.
Revenue by Study: Earnings based on Study Manager only, for visits mapped in Study Manager.
Total Invoices: Earnings based on Invoices only (e.g. Setup Fees, etc.) sent to sponsor.

In reviewing these reports, Coordinators and Investigators can get a quick summary of all study activity, review costs which have been allocated, check on payment status, and see whether the study is running with a favorable or an unfavorable balance. Unfavorable balances can either be due to the study being early in its life cycle, with many costs but no significant CRF reimbursement as yet, or to the need to submit CRFs or contact the sponsor for a reimbursement request.

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Last update: 1/2/09
If you have questions about this web page, please contact thomas.gengler@swedish.org

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